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Chromebook Collection - Summer 2016

What does the Chromebook collection look like for students? (short video)

Here is a short YouTube video that explains the process from the student perspective.  This will apply to students in grades K-11.

Will the district be collecting Chromebooks at the end of the school year?

Yes, students will turn in their Chromebook at the end of this current school year.  Students who are enrolled in LSR7 summer school or an online course through the district will keep their Chromebook until those summer courses end.

Does a student receive the same Chromebook back next school year?

Yes, students entering grades 2-12 next (2016-17) school year will receive the same Chromebook back when they come to school in August.  Students entering Kindergarten and first graders will receive a Chromebook that has been cleaned, reset and relabeled.   This is due to Kindergarten being the only grade level that has a touch screen Chromebook.

What must be turned in?

The Chromebook and the power supply.  Both items were checked out to each child.

What if the power supply is missing?

Per the handbook, a missing or lost power supply is $17.00.  The teacher will note this in the asset tracking system on the day of Chromebook Collection.  An invoice will then be generated and sent to the parent/guardian.

What if my child needs the Chromebook for LSR7 Summer School?

Students who are enrolled in LSR7 summer school or an online course through the district will keep their Chromebook until those summer courses end.

What if my child’s Chromebook has damage that is not fixed at this time?

We encourage all students who have damaged Chromebooks to turn in the device at their school and get that fixed prior to summer collection.  The devices will be stored in the summer and we do not want to store a damaged device.

If we have a cover or wireless mouse for the Chromebook can we leave those items?

Since the Chromebooks will be stored in bins and the district is limited on space, please remove the cover and any USB dongles for wireless mouse if you have them.  The bins are specific in size and we have accounted for Chromebooks only.

binsforC2L

What type of damage is considered cosmetic and not covered by Dell?

Dell considers damage to be cosmetic if it does not impact the operation of the device nor the case.  Examples include: scratches on the plastic case or slight imperfections in the casing as long as they do not interfere with the opening and closing of the unit.  If in doubt, the student can have the technology staff member at their building look at it.

When will my school be collecting Chromebooks and power supplies for the summer?

Each individual building has a schedule for Summer Collection.  Please watch for email and School Messenger calls from your child’s building principal.

What if I still have a question about the Summer Collection process?

Reach out to your building administrator or connect directly with the technology department via this link.

What if a student does not turn in the device before the end the year?

If a student who is NOT enrolled in LSR7 Summer School fails to bring their Chromebook in, the district will turn the device off and make contact with the parent/guardian and require them to bring the unit to the technology department.

What if a child is enrolled in summer school, but decides to DROP summer school?

Students who drop their summer school course after May 23, 2016, will be required to bring their Chromebook and power supply to the technology department.  We will review the attendance roster of summer school and turn off all Chromebooks for students who do not come and/or drop.

What if my child’s Chromebook is in for repair and they have a loaner Chromebook on summer collection day at their school?

The asset tracking system provides real-time data to the teacher and they will know the Chromebook is in for repair and they will also know to collect the loaner Chromebook.

Chromebook

What is a Chromebook?

Chromebooks operate on Google’s operating system; the Chrome operating system is built for (1) the web, (2) security and (3) Chromebooks.

What grades will be receiving a Chromebook?

Kindergarten students will receive a Dell Chromebook 11 with Touchscreen

Grades 1 – 12 will receive a Dell Chromebook 11 without Touchscreen

Will the district be adapting Connect2Learn to meet the needs of students with disabilities?

Lee’s Summit R7 School District is committed that all students will have the tools needed to access the curriculum.  The devices that students with disabilities use will be determined individually by their individualized education program (IEP). For some students this may be a Chromebook and for others it may be a specialized device that allows for access and meets the unique needs of the student. Devices will not be removed and replaced without consideration given to each individual situation. In the case where a Chromebook is not the appropriate electronic device another type of device will be considered to assist the student in accessing the curriculum

How is the District funding the Connect2Learn implementation?

Funding for the Chromebook purchases is made possible through the district’s long-range planning, careful stewardship and reallocation of current resources. The district’s existing all-school, general-purpose computer labs as well as stand-alone computer stations in library media centers are being removed beginning in fall 2015, freeing up funding originally earmarked for the labs. In addition, the district has secured a buyer for several thousand existing Chromebooks currently used in schools district-wide. To ensure long-term sustainability for the one-to-one implementation, the district is also moving away from buying equipment to leasing.  A final step is a reallocation of the merchants and manufacturers tax revenue redirected from the Debt Service to the Operating fund.

What are the Chromebook device specs?

Please click here for the device specs.

 

What is the timeline for distributing Chromebooks this fall?

The district’s timeline will be set in the next few weeks but the goal is to have all Chromebooks out to students prior to Labor Day.  Please continue to watch for updates to the exact timeline.

What items will students be receiving?

Students will be receiving a Chromebook, and a charger.  All items issued will be assigned to each student and will need to be returned at the end of the school year or upon transfer from the school.  Failure to return any of these items would result in the student being charged.

Will the district be collecting a mobile device insurance fee?

Yes, the Lee’s Summit School District will be following the practice of collecting a mobile device insurance fee each school year. This practice is followed by other one-to-one districts in the State of Missouri and across the nation.  The fees are applied to the accidental damage costs in the Chromebook lease.  The annual fee amount will be $30, and will be collected at the time of registration or prior to students receiving the device.  The district will have a process for families qualifying for free or reduced lunch to reduce the amount of the fee.  The mobile device insurance fee will not be reimbursed to students at the end of the year.  This is an annual fee and provides insurance coverage on an annual basis.

What if a parent(s) or guardian chooses not to purchase the mobile device insurance fee?

A student whose family chooses not to pay the mobile device insurance fee will have access to a Chromebook during the day but will not be allowed to take the Chromebook home.  These students would then check a Chromebook out at the Library Media Center each time the Chromebook is needed and check it back in at the end of the school day. If the device is lost or damaged the student would be responsible for the actual costs to repair or replace the device.

What happens if my child accidentally damages the Chromebook?

All families are required to annually pay the mobile device insurance fee.  As a result, each device is protected at no cost for one incident annually.  For example, if a student cracked the screen, the screen would be replaced one time per year at no additional cost to the child.  If a child has a second accident during a school year, the student would be required to pay an additional $50 for the damage on the second and each subsequent incident.

If the damage is considered intentional damage, a meeting with the parent/guardian will be required and the full price for the repair will be charged to the student.

What happens if the Chromebook is stolen?

Devices reported as stolen outside of school require an official police report delivered to the school administration.  A $150 fee is required for lost or stolen Chromebooks.  If the fully functional device is later found or returned, this fee will be returned to the family.

Please note, the technology department will have the ability to locate a device that is “lost” or “stolen” inside the school building when the device is turned on.  Also, the Chromebooks are set to only turn on with an active @lsr7.net account.  A message will appear when the device is turned on that says, “THIS DEVICE IS OWNED BY THE LEE’S SUMMIT R7 SCHOOL DISTRICT. IT HAS BEEN REPORTED AS LOST OR STOLEN”.

In summary, if the device is stolen, it will be rendered useless to anyone who tries to turn it on as we will have the device locked.

If a student believes their Chromebook was lost or stolen at school, they should report the incident immediately to building administration.

 

What is the cost of a lost or stolen device?

The cost is $150 for lost or stolen device and a parent/guardian meeting with principal is required. Devices reported as stolen outside of school require an official police report to the school administration. If the fully functional device is later found or returned, this fee will be returned to the family.

Note – If the child reports a second lost or stolen device in the same school year, the full price for lost or stolen device and a parent/guardian meeting with principal is required. Devices reported as stolen outside of school require an official police report to the school administration. If the fully functional device is later found or returned, this fee will be returned to the family.

Can students purchase a device cover or protective case if they so choose?

The Dell Chromebook 11 was built for education.  It has rubberized corners to help with drops and a rugged case.  However, if parents or students want to get a personal case or cover for the Chromebook, the district does not object.  We also remind parents that many backpacks today come with a padded laptop case inside the backpack which will provide extra protection while in the backpack.

How is one student’s Chromebook identified from another student?

All the Chromebooks are the same make and model, so they look alike. However, each Chromebook and charger will be tagged with a sticker with the student’s name on it.  Additionally, district asset tags with bar codes will be on each device and each device has a serial number. The district keeps all that data, so if a Chromebook or charger is misplaced, we can determine who it is assigned to get it back to the student. Any ID stickers that are on the Chromebook when issued must stay on the Chromebook. No additional permanent markings of any kind (stickers, engraving, permanent ink pen, tape, etc.) shall be placed on the Chromebook.  While the devices are issued to students, they are still district-owned property.

Can students use their own laptops or tablets instead of the district owned Chromebook?

The Chromebook is the required device chosen by Lee’s Summit R7 School District. It will allow the school system to monitor student use at school and push out applications that students can use for classwork. While many other devices exist, Lee’s Summit R7 School District selected the Chromebook for numerous factors including its instructional use and versatility, long battery life, integration with Google Apps for Education, security, management tools, and cost.  LSR-7 issued Chromebooks will contain additional services and filters that non-district purchased Chromebooks will not.

Can students bring their own personal Chromebook to school?

The district-owned Chromebook is the required device chosen by Lee’s Summit R7 School District.  Each district owned Chromebook also has a Google Apps for Education license which can only be purchased for district owned units.  This allows the district to enroll the device into the district administrative Google console.  Through the console the district provides security of the user and device, access to the network, instructional app selection specific to the child, and safety controls for all students.   A personally owned Chromebook will not have these features, nor will it connect to the district wireless network.

Are Chromebooks safe?

Yes! The district has been using Chromebooks since the 2012-13 school year, and have added some additional layers of safety and security with the Connect2Learn implementation.  As with any technology device, the safest way for students to use a computer is under the supervision of an adult. We also ensure that our students grow each year as digital citizens. Parents can learn about the digital citizenship and download age specific Internet safety resources here.

Technology helps us to increase our levels of safety and security, too. Here are a few ways our technology helps to increase student safety and security:

  • When students take the Chromebooks home, they will be subject to the same Internet filter that protects the students in school. The “always on” content filtering blocks harmful and inappropriate websites no matter where the student accesses the Internet–from school, home, or overseas–the filter is always on!
  • Chromebooks have built-in anti-virus software that is always up-to-date.

What steps has the district taken to protect students from inappropriate content?

All student Chromebooks have a cloud-based filter, which restricts content both at school and away from school. The filter aligns with Board policy EHB as well as current legislation and restricts content that would be harmful to minors or illegal for minors. The filter restricts categories such as social networking (for elementary grades) and gambling and malware for all students. It is important to remember that no filter is foolproof, but the district has thoroughly tested the filter and received multiple recommendations from other districts that are successfully using it. In addition, the content filter has other safety features designed to protect students online.

Will students be able to take their Chromebooks home?

Yes. Because the Chromebooks represent a deliberate effort to expand learning beyond the boundaries of the school walls and schedule, the district has planned for them to be taken home.  This also helps us extend the formal learning community to include parents, siblings and other people important in the lives of each student.

What if the Chromebook is not connecting to our home wireless network?

Unfortunately, the district technology staff can’t troubleshoot your home network.  However, we can make sure the device is appropriately connecting to a wireless network.  If we do show that the Chromebook has no problems connecting to a wireless router, we encourage you to read this information and then reach out to your Internet Service Provider for troubleshooting.

  • Double check the authentication needed to connect to the wireless router and that it is being typed in correctly.
  • Wireless routers have limits on the number of devices they can physically support. This can be as few as 15 in home grade equipment.
    • Turn off other wireless devices in your house (don’t forget the game systems, TV’s, Cable/Satellite boxes, cell phones, etc) then reboot the router and see if the Chromebook can connect.
    • Confirm there are enough IP addresses in the DHCP scope of your router. How to do this will be specific to your Router. Each devices on the network uses one.
    • Research your Router to see how many devices the manufacturer says it should support concurrently connected.  
  • Take your device to another network (such as a friends house or a public place that offers it as a service) and confirm you are able to get the device to connect.

What if a parent or guardian does not want the device coming home?

The Chromebook is a learning device in the Lee’s Summit R7 School District.  The expectation is that all students who have paid the mobile device insurance fee will be required to take the device home and charge it daily.  At the beginning of the school year, the lower grades may spend a few days helping the students understand how to care for the device and how it works before sending it home.  But all other grade levels will be expected to take the devices home each day.

What happens if my child forgets his or her Chromebook?

The Chromebook will play an integral role in classroom instruction, so it is extremely important that students bring their Chromebooks to class every day. The Chromebook will become part of a student’s necessary classroom supplies similar to a pencil and notebook paper.

If a student forgets his or her Chromebook, specific procedures and expectations will vary from school to school.

How often does the Chromebook need to be charged?

Students are expected to fully charge the Chromebook each evening at home, which should provide sufficient battery life to use the device throughout the school day. Students should also try to preserve battery power during the school day by lowering the lid whenever the device is not in use.

Will students be able to charge their Chromebooks at school?

One of the strengths of the Chromebook is its exceptional battery length. When fully charged, the Chromebook battery should last the entire school day. Chromebooks should be charged nightly at home so students can bring a fully charged device to school each day.

Can students access the internet at home using their own internet provider?

Students may connect to any Wi-Fi network, whether at home or in a public place.

What if we do not have Internet access at home?

Google Docs allows the user to work in offline mode so students can complete classwork at home, even without internet access. Files are saved locally to the Chromebook, then automatically updated the next time a wireless connection is detected. So a student can start a project at school and finish it at home, even without an Internet connection. When the student returns to school the next day, anything he or she worked on at home will be automatically updated to their Google Drive. Offline mode must be enabled before students can use it.  In offline mode, students can edit their documents and presentations. Spreadsheets, however, are view-only for now.

All Lee’s Summit Mid-Continent Public Libraries have free internet and can be a place for students to go and work during off-school hours. We have also identified some locations on this map that show businesses that have open wi-fi internet access.

There is also an option for families that live in areas where Comcast is located to sign up for Internet Essentials.  This is a program that provides internet for $9.95/month for families that qualify.

What if the Chromebook needs service?

If the student is having problems with the device at school and classroom troubleshooting is unsuccessful, the Chromebook should be taken to the designated building student Chromebook depot.  This varies by building so please see your teacher for the location at your school.  Students will be given a loaner device to use while their computer is being repaired.

What happens if my child’s Chromebook gets broken?

If your child’s Chromebook gets broken, please have your child report it to their teacher immediately. LS R-7 will handle all the repair/replacement work.  Please do not take your Chromebook to a third party vendor to have it repaired as this will void the warranty. 

Can students personalize their Chromebook?

Students can personalize their Chromebook as long as the items used can be removed at the end of the school year.  LS R-7 will not provide a case for student Chromebooks.  If desired, students may use their own case.  Removable covers/skins are okay, but stickers, markers and anything glued should not be used since they may not come off easily.

What is the best way to clean the screen?

Use a soft, dry, lint-free cloth when cleaning the computer.  If necessary, the cloth may be dampened slightly to assist in the cleaning areas that do not appear to be coming clean with the dry cloth.

Where should students store their Chromebooks when they are not in class (PE, lunch, practice, etc.)?

Students need to keep their devices in a secured location at all times when unsupervised.  The best choice for secondary students is to lock their Chromebook in their locker. If a secondary student must leave the device in a car, the locked trunk of the car would be an acceptable as long as it’s not excessively hot or cold. Elementary students should get direction from the classroom teacher when leaving the classroom.  In most instances, the classroom door will be locked if devices have been left unattended.

If on an athletic team or with an activity group, never leave the Chromebooks in school vehicles, in the gym, in a locker room, on a playing field or in other areas where it could be damaged or stolen. Coaches and teachers will advise students on where they can safely store their devices.

Are textbooks being replaced with online textbooks?

In most instances, the District will continue using their current textbooks at this time. Several courses have access to online materials from the textbook companies and will be used where appropriate. Having a Chromebook will allow the teacher to utilize a broad range of online resources and materials.

Can I purchase my Chromebook when I graduate?

No, you will not be able to purchase the device when you graduate. It will be used for another student.

Do Chromebooks support Microsoft Office products?

Chromebooks are designed to work seamlessly with Google Apps for Education products rather than Microsoft Office products.  The district adopted Google Apps for Education in 2012 as an instructional platform and students and staff have had great success using all that Google Apps for Education.   Work in the Google Apps for Education Suite can be downloaded for use in Microsoft Office, if needed.

Google Apps for Education provides students with anytime, anywhere access. Google products are available from any machine at any time. Because Google Docs are cloud-based, students will have access to their work even if they do not have access to their Chromebook.

At this time, Microsoft Office products will not disappear from business labs and staff machines.  If a specific course requires the use of Microsoft Office, then students will have access to the needed software in school.   Microsoft Office is available as a Web App through the Chrome Store for students in a business class to access if they need it for an assignment.

 

Will students be able to download and install software on their Chromebook?

No. At this time, Chromebooks do not support software installation. Rather than running traditional software, Chromebooks rely on web applications. Lee’s Summit R7 School District will make available various educational applications from the Chrome web store.

Will students be able to keep their Chromebooks over the summer?

No. Like other class materials, all Chromebooks will need to be returned at the end of the school year.

Can students print from their Chromebook?

The use of Google Apps for Education encourages an environment of sharing information electronically instead of printing on paper.  This is a cost savings as well as an eco-friendly move for the environment.

The District recognizes there will be times when a student may need to print.   Students can pull up Google Documents from any district desktop or laptop computer and have the ability to print.   The ability to print from a Chromebook to a district copier via a cloud based printing solution will also be available, however this will require teacher approval to print to the copier at the building.

LS R-7 will be unable to troubleshoot any difficulties that may be encountered when interacting with home printers if a student chooses to print something at home.

What about curriculum software that will not work on a Chromebook?

The district will not be removing curriculum labs.  We know there are some courses which require a specific curriculum software (i.e. CAD, Adobe Creative Suite 6, or Final Cut Pro 10, etc.) which currently do not run on Chromebooks.  In those instances, students would continue to work on the software in the curriculum lab.  We do know that software vendors continue to develop web based versions of their program which when released are available in the Chrome web store.  For example, there is AutoCad 360 right now which may not be as feature rich, but could be used by many students if needed on the Chromebook.

General Use

What if the Chromebook is not connecting to our home wireless network?

Unfortunately, the district technology staff can’t troubleshoot your home network.  However, we can make sure the device is appropriately connecting to a wireless network.  If we do show that the Chromebook has no problems connecting to a wireless router, we encourage you to read this information and then reach out to your Internet Service Provider for troubleshooting.

  • Double check the authentication needed to connect to the wireless router and that it is being typed in correctly.
  • Wireless routers have limits on the number of devices they can physically support. This can be as few as 15 in home grade equipment.
    • Turn off other wireless devices in your house (don’t forget the game systems, TV’s, Cable/Satellite boxes, cell phones, etc) then reboot the router and see if the Chromebook can connect.
    • Confirm there are enough IP addresses in the DHCP scope of your router. How to do this will be specific to your Router. Each devices on the network uses one.
    • Research your Router to see how many devices the manufacturer says it should support concurrently connected.  
  • Take your device to another network (such as a friends house or a public place that offers it as a service) and confirm you are able to get the device to connect.